The Director of Finance is responsible for organizing and managing the school finance, including that of its estate management and services, and administering payroll and other school finance related functions. He/she will be also be responsible for.
Duties and Responsibilities:
In consultation with the Executive Director, prepare the school’s annual budget and review and update as necessary.
Monitor income and expenditure in relation to the school’s budget, and produce monthly reports for the Executive Director.
Ensure that all school accounts are maintained, prepare income and expenditure reports and submit to the Executive Director
Assist in the preparation for the annual audit, liaising with all parties involved.
Maintain and oversee all bank accounts including the school’s debit card/s, completing monthly reconciliations and reporting banking errors to the Executive Director.
Ensure that the school’s financial procedures manual is reviewed and updated as necessary.
Shall be responsible for cash flow projections and all elements of cash handling including collections and disbursements, banking and security, fundraising and school trips.
Ensure the completion of the school’s payroll, ensuring all forms including timesheets, new starter/ leaver/ variation forms and annual returns are submitted within required deadlines.
Create the employment plan for the Executive Director.
Direct the employee recruitment and hiring process
Carry out and keep analyses of costs and other statistical information.
Supervise the school’s computerized finance accounting package ensuring that required back-ups are carried out and kept securely.
Maintain all school insurances in all forms including assessments, claims and administration.
Manage the list of approved contractors and suppliers to ensure best value.
Manage, negotiate and monitor all contracts, leases and relationships with external contractors.
In conjunction with the Executive Director, review annually the school’s charging policy and make recommendations as appropriate.
Responsible for the school’s asset register ensuring that it is maintained and regularly updated.
In discussion with the Executive Director, establish contingency plans in case of emergencies including power cuts, flooding and fire.
Establish and implement an effective damage and loss-prevention strategy to reduce insurance and overall costs to the budget as set by the board of trustees.
Manage and overview other services such as catering and cleaning ensuring an efficient and effective provision, which meets the school’s needs and adheres to the State of Qatar’s regulations and legislation
Qualifications:
Bachelor’s degree is required.
3 years experience in finance field.
Evidence of finance, business and administrative management experience to support the day-to-day operation of a school.
Experience of managing expenditure and generating income/ sponsorship opportunities.
Experience of managing change and implementing new systems/ procedures/controls.
